Accounts Payable Automation

Solving the Problem

How Does the Solution Work?

With Esker on Demand Accounts Payable Automation, scanned vendor invoices are entered into an automated workflow for approval upon receipt. Invoices are dispatched to the appropriate business units where authorised personnel receive timely alerts that prompt them to sign off on documents to meet the payment deadlines.

All you need is a little time for setup and an Internet connection to automate your accounts payable process.

What Are the Benefits?

Powerful Functionality, Real Results

Automatic document capture and routing

			Benefits:
	Scanned or fax invoices are sent to Esker on Demand secured infrastructure for processing.		Keep track of all received invoices Save manual handling and routing time Avoid lost invoices

Electronic coding and payment approval workflow

			Benefits:
	Each invoice is processed based on predefined rules matched to invoice attributes such as supplier, amount, buying entity, etc.		Ensure appropriate payment controls are taking place On-time approvals and vendor bill settlement Timely response to payment inquiries Accurate and on time invoice booking

Audit trail and reporting

			Benefits:
	The system keeps track of all invoices documenting every touch that occurs in the workflow process.		Monitor and measure invoice processing efficiency Identify and resolve processing bottlenecks Manage resources more efficiently

Automatic data entry and archiving

			Benefits:
	Data is automatically captured using OCR and intelligent extraction technology to completely eliminate manual data entry. The original invoice image is automatically stored for later search and retrieval.		Reduce data entry errors Immediate document access for dispute resolution Document sharing across authorised personnel

Capture

Email, fax and file upload submission
Automatic document capture and routing
File & batch splitting
OCR
Full text OCR
Asian character recognition
Intelligent data extraction
Recognition teaching
Workflow
Invoice coding
Data verification
Multi-level payment approval
Supporting document attachment
Exception handling
Notifications and reminders for workflow items requiring validation
Out of Office management
ERP Integration
Data upload (XML, text or CSV file)
Automatic payment block release
Database replication
Link to archive available in ERP
File (Archive)
Document indexing
Document archiving
Multi-criteria document search and retrieval
Full text search
Audit Trail & Reporting
Invoice management audit trail
Document archiving
Activity and vendor-specific reports
Access to custom reports
Report export and scheduling